How Corporate Transportation Accounts Can Help Chicago Businesses

Booking rides for work can turn into a bit of a headache when several employees need to travel. Someone has a client meeting across Chicago, a visitor needs a ride from the airport, and another employee needs to get to an office on the other side of town. Before long, you're dealing with a pile of separate bookings.

For businesses that arrange rides regularly, a corporate account may be worth looking into. At Chicago Limo, we offer corporate accounts with net-30-day terms for qualifying companies. If your business is thinking about opening one, there are a few things to understand before you get started.

Start with how often your team travels

A company that books one ride every few months has different needs from one that arranges business transportation every week. So, before looking into corporate transportation accounts Chicago businesses might use, take a look at how your staff actually travel.

Look at your usual trips

Do employees visit clients around the city? Do you arrange rides for people coming in from out of town? Perhaps your team only needs transportation during busy periods.



There's no need to track every journey in a spreadsheet. Just get a rough idea of how often your company books rides and who usually needs them.

This gives you something useful to discuss when you contact us. It also helps you decide whether a corporate account makes sense for your business or whether your current booking arrangements are working just fine. You can read about our corporate transportation services to see what we offer.

Know what you're agreeing to pay

Payment terms can affect how your company handles travel expenses. So don't skip over them when discussing an account.

What does net 30 mean?

Net 30 generally means payment is due within 30 days of the invoice date. The exact terms depend on the agreement; that is why check how they apply to your account before making plans around them.

Chicago Limo offers corporate accounts with net-30-day terms to qualifying companies. That eligibility requirement matters. Your business will need to speak with us to find out whether it qualifies.

It's also worth asking how invoices are issued and which payment methods are accepted. Your accounts team will want to know when a bill is due and where it needs to go. Better to sort that out at the start than chase the details later

Decide who will arrange the rides

Here's a small detail that can confuse: who actually makes the booking?

In some companies, an office manager handles all travel arrangements. In others, employees organise their own rides. Neither approach is automatically better, but your team should know what it's expected to do.

Give staff a clear process

Decide who will contact the transportation provider and what information they need to share. When arranging a ride, it's useful to have

the travel date, pickup address, destination and passenger count ready. Ask us what information is needed for your booking.

When discussing a corporate account with us, ask how bookings should be made and whether any account-specific rules apply. Don't assume every employee can book in the same way without checking first.

This is worth sorting out before the next busy week. Nobody wants to be searching through old emails to work out how a ride was arranged.

Choose a vehicle that suits the trip

A car that works for one employee may not be right for a group travelling together. The number of passengers matters, and so does the luggage.

Check the space you'll need

Our vehicle fleet includes sedans, SUVs, Mercedes Sprinters and mini coaches. The options differ in passenger and luggage capacity.

Say four employees are heading to a meeting with their laptops and overnight bags. You'll need to think about the luggage as well as the number of seats. A larger group may need a different vehicle altogether.

Before requesting a ride, work out how many people will be travelling and whether they'll have bags with them. Then ask us which available vehicles may suit the trip.

There's no reason to choose the same vehicle for every journey. What works for an individual travelling to a meeting may not work for a group heading to an event.

When is a corporate account worth considering?

A corporate account is worth discussing if your business regularly arranges transportation and wants to understand the payment terms available through one provider.

If your company only books an occasional ride, you may prefer to keep arranging transportation as needed. That's fine too. The point is to find out what works for your actual travel needs rather than opening an account simply because the option exists.

At Chicago Limo, we can discuss your company's requirements and explain the corporate account terms available to qualifying businesses. Visit our website to get in touch.

Before you decide, make sure you understand the payment deadline and how your staff should arrange their rides. Those are the details your business will need from day one.